Recruiting
End to end recruiting document automation
A recruitment agency
One intake, whether a call, form, or questionnaire, becomes the full document set and the criteria every downstream step runs on.
The situation
Every new engagement started the same way: a recruiter captured what the client needed, then spent hours turning that intake into the documents the rest of the process depends on. Briefs, role descriptions, screening materials, internal guides, client-facing summaries. Each piece had to stay consistent with the last. Each took real time to write well. Quality varied by recruiter. Small mistakes, a detail quoted before it was confirmed, or sensitive information in the wrong place, created real compliance risk. And when candidates arrived, the evaluation work started from scratch again because nothing was formally connected back to the original intake.
What we built
A multi-agent pipeline built around a single source of truth. Client intake arrives however the team already collects it: a recorded conversation, a structured form, or a questionnaire. From that one input, the system generates the full set of downstream documents the engagement requires, each grounded in the same requirements and each held for human review before anything goes out. Facts stay facts: missing details are flagged, not invented. Every claim traces back to the intake. Automated checks catch sensitive or unverified information before a document leaves. The same requirement set does not sit in a folder and die there. It feeds directly into the candidate evaluation flow: applications and profiles are read automatically, compared against what was captured at intake, and returned to recruiters as ranked results with reasoning they can actually rely on. One intake powers the documents, the criteria, and the shortlist.
What changed
What used to be hours of drafting per engagement becomes a review-and-approve workflow, with evaluation built on the same foundation. Quality stays steadier across the team, compliance mistakes get caught earlier, and recruiters move from scattered paperwork to one connected path from client intake to a defensible shortlist.
Tell us where the hours go.
